New Hire - Entire Process

These steps of adding new hires to our IT resources are managed and also outlined on the GraceLink proccess page here: People | Grace Church (ccbchurch.com) (Weblinks don't work on GraceLink descriptions currently). Notes can also be added on there as well.

This book helps document the way IT gets new hires setup technology wise, and aims to streamline this process as efficiently and accurately as possible. It is important to keep this book up to date as much as possible since it ties in several sub processes. It gives a list of each sub process of the Hire process and gives links to the pages that describe each sub process more in detail. Each link opens a new tab that you can close once you are done with a sub process.

Application Process

These candidates are in the midst of the hiring process. There may be a tentative hire date while they are going through the process.

• Enter potential/certain hire date in the notes.
  
• Once their hiring is certain and a date is set, mark them as Done. This will move them to both the Hired and Orientation Queues.
  
• IT, GL,GraceLink (GL), and Campus Office will also be alerted.

Applicant

This person is in the application process and will likely be hired.

• Determine if we have a laptop available that meets the requirements
  
  
• URL to Laptop Guidelines
  https://kb.gracechurches.org/books/it-policies-and-guidelines/page/laptop-licensing-and-support-guidelines
  
  
• If laptop is available, add model and serial number to the notes
  
  • if not then add plan for acquiring a laptop to notes

Create Microsoft Account

• Create Microsoft account in AD

• Create account in cloud AD
  
• License them based on their role
  
• Add them to distribution groups
  
• Update User Info https://gracechurchohio.sharepoint.com/:x:/r/sites/GraceIT/_layouts/15/Doc.aspx?sourcedoc=%7B29E43F5E-2535-42E7-85BD-AEF885847E53%7D&file=License%20Charges%20Distribution.xlsx&action=default&mobileredirect=true

For more information on how to manually create a Microsoft Account on the Office365 admin page click here.

This sub process is going to be automated some by this Microsoft Flow. 

Image Laptop

Prepare laptop for use by staff member

Follow this checklistchecklist: 
https://forms.office.com/Pages/ResponsePage.aspx?id=tmkE-IFaT0am8UrY5KxEikQWbS9FJylApu8VjjPKnb5UQVhaVTBKMllOVzNGTjA1VExZNUhOWFc5VSQlQCN0PWcu

Create Phone Account

Create phone account if required

• Create a Telzio phone account for the new staff member
  
• Follow these instructions xxxxx

Deploy Laptop

Give the laptop to the staff member if required

• Give them the laptop
  
• Get them logged in the first time.
  
• Change password
  
• Setup MFA
  
• Sign equipment release form
   (Link Here)

Orientation

• New hire orientation is scheduled

Link to Orientation packets given to new hire: ----------------