New Hire - Process List

These steps of adding new hires to our IT resources are managed and also outlined on the GraceLink proccess page here: People | Grace Church (ccbchurch.com) (Weblinks don't work on GraceLink descriptions currently)

Application Process

These candidates are in the midst of the hiring process. There may be a tentative hire date while they are going through the process.

Enter potential/certain hire date in the notes.
Once their hiring is certain and a date is set, mark them as Done. This will move them to both the Hired and Orientation Queues.
IT, GL, and Campus Office will also be alerted.

Applicant

This person is in the application process and will likely be hired.

Determine if we have a laptop available that meets the requirements

URL to Laptop Guidelines
https://kb.gracechurches.org/books/it-policies-and-guidelines/page/laptop-licensing-and-support-guidelines

If laptop is available, add model and serial number to the notes
if not then add plan for acquiring a laptop to notes

Create Microsoft Account

Create Microsoft account in AD

Create account in cloud AD
License them based on their role
Add them to distribution groups
Update User Info https://gracechurchohio.sharepoint.com/:x:/r/sites/GraceIT/_layouts/15/Doc.aspx?sourcedoc=%7B29E43F5E-2535-42E7-85BD-AEF885847E53%7D&file=License%20Charges%20Distribution.xlsx&action=default&mobileredirect=true

Image Laptop

Prepare laptop for use by staff member

Follow this checklist
https://forms.office.com/Pages/ResponsePage.aspx?id=tmkE-IFaT0am8UrY5KxEikQWbS9FJylApu8VjjPKnb5UQVhaVTBKMllOVzNGTjA1VExZNUhOWFc5VSQlQCN0PWcu

Create Phone Account

Create phone account if required

Create a Telzio phone account for the new staff member
Follow these instructions xxxxx

Deploy Laptop

Give the laptop to the staff member if required

Give them the laptop
Get them logged in the first time.
Change password
Setup MFA
Sign equipment release form

Orientation

New hire orientation is scheduled