Schedule a meeting in Teams

Schedule a meeting

There are several ways to schedule a meeting in Teams:

Schedule

a meeting from the Chat

Select While in a chat with one or more people select Schedule a meeting  in afrom chatthe (area below the box where you type a new message)message. This will bring up the new meeting window to book a meeting with the people in the chat. You can also add extra required/Optional attendees.

Fill

• out the day, time, details, et al as normal.

  Schedule a meeting with a Team

  Go to Calendar  on the left side of the app and select New meeting  in the top right corner.

  corner
or

• Selectselect a range of time in the calendar. A scheduling form will pop open.

Click

Thethe schedulingAdd formchannel isfield, wherethis you'llwill give youryou a list of all the Teams/Channels you are a member of. Choose the Team/Channel you would like to schedule the meeting awith.

If you want to invite people,other andpeople who are not in your Team you can add meetingthem details.in Usethe the SchedulingAdd Assistantrequired/optional attendees  to find a time that works for everyone.

  field.

Once you're done filling out the details, select Save. This will close the scheduling form and send an invite to everyone's Outlook inbox.

Invite people outside your organization 

Teams lets you invite people outside your organization, including those who don't have a Teams license. You'll need their full email address to invite them.

1. Go to where it says Add required attendees. If anyone is an optional attendee, select Optional instead.

2. Type the person's full email address (ex: Joe@example.com).

3. Select Invite. They'll receive an email with a link to the meeting.

Make it a channel meeting

1. Select New meeting.

2. Type the name of one or more channels where it says Add channel (under the time and date fields).

Channels can't be edited or added once the invite is sent. You'll need to send a new invite with the updated channels.

Note: When you have a meeting in a channel, everyone in the team will be able to see it and join it in that channel.

Once you've added the people you want, select Scheduling Assistant to find the best time.

If it's a recurring meeting, open the dropdown menu next to Does not repeat (just below the date). Choose how often you want it to occur from the default options, or select Custom to create your own cadence.

Change the calendar view

By default, you'll be shown your work week and can be changed from the dropdown menu at the top right of your calendar. Here are your current view options:

• Day gives you an agenda view focused on one day at a time.

• Work week shows you Monday through Friday.

• Week shows you the entire week.

In the top left corner you'll find the month and year. Select the month to change your calendar view to any date— past or future. Select the arrows next to the month to scroll by day or week depending on your calendar view.

Select Today to get back to the current date.

Note: The calendar shows you everything that was scheduled in Teams, Exchange, or Outlook.

Right-click for more options

Right-click an event in your calendar to RSVP, remove it if it's canceled, or open the invitation to view the meeting details. If the event is a Teams meeting, you'll also get options to Join online and Chat with participants.

Teams meetings will show a join button on an event in your calendar five minutes before the start of a meeting. Once someone joins the meeting, the event will change colors to let you know they're online.

Select Join to open the meeting settings window to confirm your preferred camera and mic settings before joining the online meeting.

Note: If you have overlapping meetings in your calendar, the join button won't be available. But you can still right-click the event and select Join online.